DanceSafe Whistleblower Policy
DanceSafe Whistleblower Policy
PurposeDanceSafe is committed to maintaining the highest standards of honesty, integrity, and accountability in its operations. In keeping with this commitment, DanceSafe prohibits retaliation against board members, employees, contractors, and volunteers who report concerns about violations of law, regulations, organizational policies, or ethical standards. Retaliation or attempts to do so will be viewed as a distinct violation and will not be tolerated.This Whistleblower Policy is intended to encourage and enable individuals to raise serious concerns internally so that DanceSafe can address and correct inappropriate conduct and actions.ScopeThis policy applies to:
- Board of Directors
- Officers and employees (full-time, part-time, or temporary)
- Contractors, consultants, and vendors
- Volunteers and interns
Policy
- Good Faith Reporting
- Anyone who has reasonable cause to believe that DanceSafe or an individual associated with DanceSafe is engaged in illegal, fraudulent, or unethical conduct, including violations of DanceSafe’s Conflict of Interest Policy or other organizational policies, is expected to report their concern.
- Reports must be made in good faith and should provide as much specific information as possible to allow for proper investigation.
- No Retaliation
- DanceSafe strictly prohibits retaliation against anyone who reports a concern in good faith or participates in an investigation.\
- Retaliation includes but is not limited to: termination, demotion, harassment, intimidation, discrimination, or adverse impact on volunteering or contract opportunities.
- Confidentiality
- Reports may be submitted confidentially or anonymously.
- DanceSafe will make every effort to protect the identity of reporters, consistent with the need to conduct a thorough investigation and comply with legal obligations.
- Reporting Procedure
- Concerns should be reported promptly to the Executive Director.
- If the concern involves the Executive Director, reports should be submitted to the President of the Board of Directors.
- Reports may be made by:
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- Written statement delivered to the Executive Director or Board of Directors
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- Anonymous reporting form (if available online or via designated third-party system)
- Investigation
- The recipient of the report will promptly notify the officers of the Board of Directors.
- The committee will ensure an impartial investigation is conducted, which may include internal staff or external advisors, depending on the seriousness of the matter.
- Findings will be documented, and corrective action will be taken where appropriate.
- Accountability and Documentation
- All reports and investigations will be documented and retained in accordance with DanceSafe’s record retention policy.
- The Board of Directors will receive a summary of all whistleblower complaints and their resolution at least annually.
- Acting in Good Faith
- Anyone filing a report must act in good faith and have reasonable grounds for believing the information disclosed indicates a violation.
- Making allegations that prove to be unsubstantiated and made maliciously or knowingly false will be viewed as a serious disciplinary offense.
DistributionThis policy will be distributed to all DanceSafe employees, contractors, volunteers, and board members. It will also be made publicly available on DanceSafe’s website.
